Human Resources and Administrative Assistant

Cornerstone is a $5.4M agency with approximately 90 employees.  Our organization serves individuals impacted by domestic violence, sexual violence and human trafficking, with office locations in Bloomington, Minneapolis, and Brooklyn Center.

Cornerstone has developed one of the most comprehensive service continuums for victims of violence in Minnesota. Our services are designed to move individuals and families from crisis to safety, stabilization and security. Last year approximately 4,000 individuals accessed Cornerstone programming. In addition, through Cornerstone’s statewide Day One Crisis and Crime Victim Support lines, we provided services to over 20,000 persons via phone, text and chat. We are committed to providing opportunities for others to partner with us in this work and to convey, as a community, zero-tolerance for violence. (www.cornerstonemn.org)

Position Summary

The Human Resources and Administrative Assistant position acts as first point of contact for the Human Resources department; supporting recruitment of non-exempt and exempt positions; posting jobs on internal and external job boards; conducting orientation; following up and requesting hiring updates; responding to recruiting process questions from managers; preparing and mailing offer letters; entering payroll information into spreadsheet and HRIS; and assisting in administering employee benefits. The Human Resources and Administrative Assistant will also provide administrative assistance to the Executive Director with assigned administrative duties. Accomplishes human resources department and organization mission by completing related results as needed. At Cornerstone, it’s not just a job; it’s a career.

Reporting & Supervision: The Human Resources and Administrative Assistant will report to the HR Director and provide some administrative assistance to the Executive Director and Director of Finance and Administration, as needed, with assigned administrative duties. No direct reports are associated with this position.

Location: Bloomington, Minnesota

Salary: $19.00 per hour

Position Type: Full Time

Required Experience: Less than 2 years

Required Education: Bachelor’s Degree

Date Posted: May 6, 2021

Essential Duties and Responsibilities

Recruitment

  • Receive and process new Request for Job Posting to include posting and managing jobs on internal and external sites.
  • Use HRIS databases to review, input and keep track of employee information.
  • Track recruiting progress by initiating updates with hiring managers.
  • Coordinate the completion of hiring documents, paperwork and forms.
  • Ensure all candidates’ cover letters, resumes, Application for Employment are turned into Human Resources for Affirmative Action Report.
  • Ensure approval of Proposal to Hire, prior to creating offer letters.
  • Mail and email offer letters, job description, summary of benefits, and list of acceptable documents for Form I-9 to new hire.
  • Assist management, coordinators, and supervisors with succession plan as needed.

HR Operations

  • Interacts with and supplies information to job applicants, Cornerstone management team, hiring managers, coordinators, supervisors, employees, public and private individuals.
  • Maintains high standards of confidentiality of all employee records and information.
  • Assist with onboarding new hire and exit surveys.
  • Manage the logistics for the employee onboarding program to newly/recently-hired employees and special HR programs which may include wellness events.
  • Conduct E-verify, background checks, and State of Minnesota new hire reporting.
  • Perform new hire in ADP systems data entry and personnel file maintenance.
  • Assist with Benefits administration and Payroll process.
  • Reconcile HR vendor invoicing and payments.
  • Draft, maintain and support a variety of records, reports, and logs.
  • Support regular and ad hoc HR projects.
  • Perform other duties to be assigned.

Administration

  • Assist Executive Director and Finance Director with periodic administrative functions, as needed.

Organizational Expectations

  • Promotes Cornerstone Advocacy Service’s (CAS) mission & philosophy. 
  • Displays high ethical and professional standards. 
  • Commitment to diversity, equity, and inclusion through learning, training, and dialog.
  • Attends supervision, staff meetings, and trainings as required.
  • Participates in internal CAS committees based on interest/assignment and approval by supervisor.

Qualifications and Key Skillsets

  • Must be detailed oriented with strong attention to accuracy and problem solving.
  • Must take initiative; be customer-service oriented with ability to follow up, resolve and close all issues in a timely manner.
  • Well-developed administrative and analytical skills with the ability to handle multifaceted projects in conjunction with day-to-day activities.
  • Excellent communication, personal leadership, interpersonal, and good organizational skills.
  • Professional level of confidentiality in handling employee information with the ability to work independently and organize time effectively are required.
  • Must be able to professionally interact effectively with all levels of management. Proficiency in Microsoft Outlook, Excel, and Word are vital in this position.
  • Excellent verbal, written, and in-person communication skills.
  • Champion in promoting organizational culture, ethical practice, respect, teambuilding, and open door policy.
  • Broad knowledge and understanding of Diversity, Equity, and Inclusion.

Education/Experience

Bachelor’s degree in Human Resources, Business Administration or related field with minimum of one year of professional work experience are required. Equivalent combination of experience and training that provides the required knowledge, skills and abilities are preferred. Non-profit experience is a plus, but not required.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • EnvironmentStandard office setting; exposure to computer screens
  • PhysicalSufficient mobility to work in an office setting; stand or sit for prolonged periods of time; operate office equipment including use of a computer keyboard. Must be able to lift 30 pounds at a time. The employee should always request assistance if any object needs to be lifted and the employee feels that their capabilities are such that the specific item to be lifted is beyond the employee’s abilities No employee should attempt to lift more than what is comfortable for them. If such a situation should arise the employee should notify their supervisor to find help with lifting any item regardless of weight if the object to be lifted is awkward or difficult to lift in any way.
  • Vision: See in the normal visual range with or without correction; vision sufficient to read computer screens and printed documents.
  • Hearing: Hear in the normal audio range with or without correction

AAP/EEO Statement

At Cornerstone, we value a rich and diverse employee and volunteer base and are committed to recruiting and retaining individuals of underrepresented backgrounds. We are also committed to creating an inclusive environment and a sense of belonging. We are an equal opportunity employer and an affirmative action employer. We do not discriminate based upon of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements and the work that we do at Cornerstone. If you have a disability or special need that requires accommodation, please let us know.

Additional Information

Cornerstone strives for a fully inclusive work environment and does not discriminate on the basis of race, color, creed, religion, national origin, sex, sexual orientation, disability, age, familial or marital status, and/or with regard to public assistance or any other characteristic. These statements are not intended to encompass all functions and qualifications of this position; rather, they are intended to provide a general framework of the requirements of the position. Cornerstone is an Equal Opportunity and Affirmative Action Employer.

Cornerstone offers generous wages and excellent benefits.

How to Apply

Apply online by completing this employment application and uploading your resume and cover letter directly in this form.

You can also download Cornerstone’s employment application (PDF) and submit the completed application, resume and cover letter to Jobs@cornerstonemn.org with the job title in the email subject line. 

Only applications with a completed form, resume and cover letter will be reviewed.

No agencies; no walk-ins; and no phone calls please. The Jobs@cornerstonemn.org email is only for receiving resumes. No additional information is known about open positions. Qualified applicants will be contacted after resumes are reviewed.

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Mission & Services

Cornerstone’s continuum of service helps to create communities where individuals and families are safe and children thrive. We advocate, educate and lead the way to social change. Our ultimate goal is to reduce the prevalence of domestic violence, sexual violence, human trafficking and general crime.

Learn More

Minnesota Day One®

A statewide program of Cornerstone, Day One® works to ensure that no call for help goes unanswered so that all in need can find safety and support. Day One connects people to experiencing domestic violence, sexual violence, human trafficking or general crime to help at agencies throughout the state.

Learn more

Call: 1.866.223.1111
Text: 612.399.9995

Please call 911 in an emergency.

Minnesota Crime Victims

Cornerstone’s General Crime Victim Advocacy program assists victims of assault, child abuse, impaired drivers, elder abuse, identity theft, robbery, homicide and other crimes. We also can connect you to crime victim agencies through Minnesota via our statewide Minnesota Crime Victim Support Line.

Learn more

Call: 1.866.385.2699
Text: 612.399.9977

Please call 911 in an emergency.

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